Checklists & Forms

SMSF Audit Information Requirement/Checklists
First Year Audit Engagement
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Signed Trust Deed / Amended Deed
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Trustee consent to act / Minutes
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ATO Trustee Declaration(s)
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Investment Strategy
Previous year’s financial records
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Copy of signed Prior year Financial Statements
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Copy of signed Prior year Tax Return
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Copy of signed Prior year Audit Report
Current year financial records
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Statement of Financial Position
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Operating Statement
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Notes to Accounts
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Statement of Taxable Income
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Deferred Tax Reconciliation
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SMSF Annual Return
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Member Statement
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Investment Summary / Movement / Disposals / Income Report
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Trial Balance and General Ledger
Assets
Cash and Equivalent
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Bank Statements and/or Band Feeds
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Term Deposit Statements
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Listed Shares/Unit Trusts
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Share Registry Confirmation of shares at 30 June
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Portfolio Wrap Valuation Report & Tax Statements at 30 June
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Portfolio Audit Report
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Buy and Sell Contracts
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Dividend / Distribution Statements
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Unlisted Shares/Unit Trusts
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Financial Statements
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Income Tax Return
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Market Valuations for properties / assets
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Trust Deed
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Unit Register and Certificates
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Private Company
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Share Certificate confirmation of the units held by the Fund and market value as at 30 June
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Extract of ASIC Certificate showing Directors and Shareholders to confirm the SMSF does not have a control and voting right over the entity
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If there is dividend income, we need the dividend statement to record the franked / unfranked components
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Personal Use/Collectables
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Trustee Representation letter for each asset
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Market Valuation
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Insurance policy in name of Fund
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Minutes re Storage
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Signed Contract of Sale
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Valuation Report / Rates Notice
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Lease Agreement
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Insurance Policy
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Property
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Signed Contract of Sale
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Market valuation Report and Council Rates Notice
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Signed Bare Trust Deed
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Lease Agreement and Rental Statement
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Loan Statements and Loan Agreement
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Insurance Policy
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Depreciation Schedules
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Invoices for all Repairs / Maintenance
Liabilities
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Signed Loan agreement
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Tax agent portal reports for year ended 30 June
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Documentation to support other liabilities
Member
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Member Statements
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Contribution confirmation
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Rollover in and out of fund
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Lump sum payment
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Invoices for expenses paid (accounting / audit)
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Documentation to support all withdrawals
Expenses
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E.g. bespoke Workpapers of the Accounting Firm
Pension/Benefit Payment
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Copy of pension request form member to Trustee and Acceptance by Trustee
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Signed confirmation of Benefits
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Minutes (Change to account-based pension)
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Work papers calculating benefits
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Exempt current pension calculation
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PAYG payment summaries for pensions paid
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Actuarial Certificate
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TBAR reports and commutation minutes
Wind Up
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Wind up minutes
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Rollover forms
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Bank statements
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Lump sum payments
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Documentation for disposal of assets
Minutes
Permanent File Documents
A) Core Documents
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General
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Deed
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Original
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Amendment #1
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Amendment #2
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(OR updated on an annual basis via subscription)
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Consent(s) to Act as Trustee
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Member Application(s)
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ATO Trustee(s) Declaration (for each trustee, compulsory if SFMFf established after 30/6/2007)
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Deed of Appointment & Removal of Trustee(s) (relevant where the SMSF has changed trustee(s)).
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Where the SMSF holds geared R/E
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Purchase Contract for R/E
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Bare Trust Deed
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Details of Bare Trustee (e.g. ASIC statement/constitution for corporate trustee)
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Non-Recourse Loan Agreement
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Where the SMSF holds leveraged equities
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Installment Warrant(s)
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B) Pension Documents
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Pension documents required when the SMSF is running pensions for members
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MLP/ABP/TTR Pension establishment documents (including PDS, notifications & minutes).
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Pension Commutation & Restart documents
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C) Transfers/Rollovers/Lump Sum Payments
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These are important for keeping track of taxable & tax free components of members’ balances
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Rollover statements (IN/OUT)
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ETP statements/Lump sum withdrawals
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D) Other
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Investment Strategy
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Minutes
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Superannuation Splitting Orders per Family Court
E) Prior Year
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Only required where the SMSF is audited for the first time
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Prior year Financial Reports
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Prior year Income Tax Return
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Prior year Auditor’s Report
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