Checklists & Forms

First Year Audit Engagement

• Signed Trust Deed / Amended Deed

• Trustee consent to act / Minutes

• ATO Trustee Declaration(s)

• Investment Strategy

Previous year’s financial records

• Copy of signed Prior year Financial Statements

• Copy of signed Prior year Tax Return

• Copy of signed Prior year Audit Report

Current year financial records

• Statement of Financial Position

• Operating Statement

• Notes to Accounts

• Statement of Taxable Income

• Deferred Tax Reconciliation

• SMSF Annual Return

• Member Statement

• Investment Summary / Movement / Disposals / Income Report

• Trial Balance and General Ledger

Assets

Cash and Equivalent

• Bank Statements and/or Band Feeds

• Term Deposit Statements

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Listed Shares/Unit Trusts

• Share Registry Confirmation of shares at 30 June

• Portfolio Wrap Valuation Report & Tax Statements at 30 June

• Portfolio Audit Report

• Buy and Sell Contracts

• Dividend / Distribution Statements

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Unlisted Shares/Unit Trusts

• Financial Statements

• Income Tax Return

• Market Valuations for properties / assets

• Trust Deed

• Unit Register and Certificates

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Private Company

• Share Certificate confirmation of the units held by the Fund and market value as at 30 June

• Extract of ASIC Certificate showing Directors and Shareholders to confirm the SMSF does not have a control and voting right over the entity

• If there is dividend income, we need the dividend statement to record the franked / unfranked components

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Personal Use/Collectables

• Trustee Representation letter for each asset

• Market Valuation

• Insurance policy in name of Fund

• Minutes re Storage

• Signed Contract of Sale

• Valuation Report / Rates Notice

• Lease Agreement

• Insurance Policy

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Property

• Signed Contract of Sale

• Market valuation Report and Council Rates Notice

• Signed Bare Trust Deed

• Lease Agreement and Rental Statement

• Loan Statements and Loan Agreement

• Insurance Policy

• Depreciation Schedules

• Invoices for all Repairs / Maintenance

Liabilities

• Signed Loan agreement

• Tax agent portal reports for year ended 30 June

• Documentation to support other liabilities

Member

• Member Statements

• Contribution confirmation

• Rollover in and out of fund

• Lump sum payment

• Invoices for expenses paid (accounting / audit)

• Documentation to support all withdrawals

Expenses

• E.g. bespoke Workpapers of the Accounting Firm

Pension/Benefit Payment

• Copy of pension request form member to Trustee and Acceptance by Trustee

• Signed confirmation of Benefits

• Minutes (Change to account-based pension)

• Work papers calculating benefits

• Exempt current pension calculation

• PAYG payment summaries for pensions paid

• Actuarial Certificate

• TBAR reports and commutation minutes

Wind Up

• Wind up minutes

• Rollover forms

• Bank statements

• Lump sum payments

• Documentation for disposal of assets

Minutes

Please provide copies of the relevant minutes if the Fund has:

• Change in tax status i.e. a Member moved from accumulation to pension phase.

A) Core Documents

• General

  • Deed

    • Original

    • Amendment #1

    • Amendment #2

    • (OR updated on an annual basis via subscription)

  • Consent(s) to Act as Trustee

  • Member Application(s)

  • ATO Trustee(s) Declaration (for each trustee, compulsory if SFMFf established after 30/6/2007)

  • Deed of Appointment & Removal of Trustee(s) (relevant where the SMSF has changed trustee(s)).

• Where the SMSF holds geared R/E

  • Purchase Contract for R/E

  • Bare Trust Deed

  • Details of Bare Trustee (e.g. ASIC statement/constitution for corporate trustee)

  • Non-Recourse Loan Agreement

• Where the SMSF holds leveraged equities

  • Installment Warrant(s)

B) Pension Documents

• Pension documents required when the SMSF is running pensions for members

  • MLP/ABP/TTR Pension establishment documents (including PDS, notifications & minutes).

  • Pension Commutation & Restart documents

C) Transfers/Rollovers/Lump Sum Payments

• These are important for keeping track of taxable & tax free components of members’ balances

  • Rollover statements (IN/OUT)

  • ETP statements/Lump sum withdrawals

D) Other

• Investment Strategy

• Minutes

• Superannuation Splitting Orders per Family Court

E) Prior Year

• Only required where the SMSF is audited for the first time

  • Prior year Financial Reports

  • Prior year Income Tax Return

  • Prior year Auditor’s Report